Appointment against this post is for an initial period of one year and may be subject to extension. Appointment against this post is on a local basis.
Appointment against this post is for an initial period of one year and may be subject to extension. Appointment against this post is on a local basis. External candidates will be considered only when no suitable candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take up the appointment.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.
If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received.. If the problem persists, please seek technical assistance through the Inspira “Need Help?” link.
Org. Setting and Reporting
The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. This position is located in UN Environment, Corporate Services Division, Budget Unit in Nairobi. The Finance & Budget Assistant will report to the Head of the Budget Unit.
Under the direct supervision of the Head of Budget Unit, the Finance & Budget Assistant will be responsible for the following duties:
•Act as Certifying Officer for the Corporate Services Division and Executive Office
•Provide support to managers with respect to the elaboration of resource requirements and assist in the preparation and submission of the budget proposals and allocations for the
Regular Budget, Environment Fund, and Programme Support Cost (PSC);
•Provide support in the preparation and monitoring of the UN Environment Assembly (UNEA) budget and funding status;
•Assist in the preparation of budget performance submissions as well as periodic and ad-hoc reports including monthly budget dashboard reports to senior management, Programme
Performance Reports (PPR) to UN Environment Senior Management as well as to the Committee of Permanent Representatives (CPR);
•Provide support with respect to the review, analyses and preparation of the Programme of Work and its revisions.
•Prepare supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.
•Assist managers in the elaboration of resource requirements for budget submissions.
•Undertake research and provides support to higher level Finance & Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies.
•Monitor expenditures and compares with approved budget; prepares adjustments as necessary.
•Review requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.
•Assist in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
•Monitor integrity of various financial databases.
•Verify accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
•Co-ordinate with other finance and budget staff on related issues during preparation of budget reports.
•Periodic reconciliation of accounts Prepare request to Controller’s Office on redeployment of funds and to Finance section on movement of funds
•Record in ERP system inputs on direct disbursement and miscellaneous document
•Process fund distribution received from HQ and input allotment advice in UMOJA
•Keep up-to-date on documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental
•Develop and maintain Budget related Business Intelligence (BI) Webi Reports to be shared and utilized by all Programme and Fund Management Officer across UN Environment
•Manage approved staffing table for Corporate Services Division, Executive Office, and Evaluation office
•Prepare monthly post incumbency reports and update the positions’ cost distribution in Umoja Organization Management to ensure correct coding blocks are charged recommendations and decisions as well as with United Nations policies and procedures.
•Draft or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters.
•Maintain and keep up-to-date files.
•May be responsible for providing guidance, training and daily supervision to other general service staff in the area of responsibility.
•Perform other related duties, as assigned.
• Professionalism: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions, including programme development and database management, claims and treasury operations. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
• Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
High school diploma or equivalent. Supplemental training in accounting and finance or related field is required. MUST have passed the United Nations Administrative Support Assessment Test (ASAT) or the Global General Service Test (GGST) at Headquarters or an equivalent locally-administered test at Offices away from Headquarters.
A minimum of seven (7) years of relevant work experience in finance, budget, accounting, administrative services or related area. Experience with Enterprise Resource Planning (ERP) such as Umoja systems in finance and budget modules is required. Demonstrated experience and training in ERP Business Intelligence (BI) reporting tool is also required. Good command of Excel is desirable.
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.